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GOOD EVENING.[Special City Council Meeting on August 13, 2024.]
I'M GONNA CALL THIS MEETING TO ORDER.THANKS FOR COMING IN TONIGHT, EVERYBODY.
WE'RE GONNA GO AHEAD AND GET STARTED NOW THAT WE HAVE A QUORUM.
WE THANK YOU FOR COMING TO THE MEADOWS PLACE, SPECIAL SPECIAL COUNCIL MEETING.
WE'RE GONNA START WITH AGENDA ITEM NUMBER ONE, DISCUSSION AND CONSIDERATION OF ORDINANCE NUMBER 20 24 32, SETTING THE MAXIMUM PROPOSED TAX RATE SETTING DATES FOR ANY NECESSARY PUBLIC HEARINGS ON THE PROPOSED TAX, TAX RATE AND SETTING.
THE DATE CITY COUNCIL WILL ADOPT THE FISCAL YEAR 20 24, 20 25 TAX RATE.
AM I CLOSER? CLOSER? DOES THAT WORK? OKAY.
SO, UH, I'M GONNA GO THROUGH A LITTLE PRESENTATION AND GIVE YOU SOME INFORMATION BEFORE YOU CAN SET YOUR PROPOSED TAX RATE.
UH, FIRST A COUPLE OF DEFINITIONS, AND THE ONE I WANNA FOCUS ON IS THE VOTER APPROVAL TAX RATE.
IT IS, UH, BASICALLY SUPPOSED TO BE THREE AND A HALF PERCENT ABOVE THE NO NEW REVENUE TAX RATE.
BUT THERE IS A, UH, LITTLE FACTOR THAT CAN ALSO BE INCLUDED TO THAT VOTER APPROVAL TAX RATE.
AND THAT IS WHAT THEY CALL THE, UM, WHAT, HOW DO THEY DO IT? THE FOREGONE REVENUE.
SO THEY, THE CAD CAN LOOK BACK AT THE PRIOR THREE YEARS AND SEE IF YOU DID NOT GO TO THE VAR, YOU MIGHT HAVE LOST SOME REVENUE.
THEY HAVE CAN ADD THAT TO YOUR VAR AND YOU'RE GONNA SEE THAT, IN FACT, THAT IS WHAT HAPPENED THIS YEAR, UM, GOING FORWARD.
I WANT TO GO OVER SOME OF THE PROPERTY TAX VALUES COMPARING LAST YEAR AGAINST THIS YEAR.
LAST YEAR THE CERTIFIED TAXABLE WAS FIVE, UH, $504 MILLION PLUS SOME CHANGE.
UH, AT THAT TIME, A YEAR AGO WHEN WE MET, UH, THERE WAS ABOUT 1.7 MILLION, 1.8 MILLION.
THAT WAS UNDER REVIEW, UH, FACING APPEALS.
SO BASED ON WHAT THE CAD TOLD US, WE KIND OF SAID, THEY SAID, USE 95% OF WHAT WAS UNDER REVIEW AND ADD THAT TO YOUR CERTIFIED TAXABLE.
TO USE THAT FOR BUDGETING PURPOSES, WHICH IS WHAT WE DID, WE USED 506 MILLION LAST YEAR WHEN WE SET THE TAX RATE.
WELL, IN THE INTERIM, THOSE, UH, PROPERTIES UNDER REVIEW THAT WERE IN APPEAL, MOST OF THEM LOOKED LIKE THEY WERE APPEALED.
AND AS OF THE END OF JUNE, OUR ASSESSED TAXABLE IS NOW FIVE OH 4 MILLION.
SO IT KIND OF WENT DOWN TO WHERE WE WERE AT THE, WITH THE CERTIFIED TAXABLE.
ALMOST EVERYTHING UNDER REVIEW GOT APPEALED.
SO THAT DOESN'T HELP US FOR BUDGETING PURPOSES.
UH, FOR 2024, IF WE LOOK AT THOSE NUMBERS, THE CERTIFIED TAXABLE IS SIGNIFICANTLY HIGHER THAN LAST YEAR.
I MEAN, THERE'S SEVEN AND A HALF MILLION THAT IS UNDER REVIEW.
I DON'T KNOW WHO IS UNDER REVIEW, BUT WITH THAT KIND OF NUMBERS, I'M GONNA ASSUME THAT IT'S PROBABLY A LOT OF COMMERCIAL MAKES UP THAT AMOUNT.
UM, IF WE WERE TO ACCEPT THE CADS PROPOSAL OF GOING WITH 95% OF THE UNDER REVIEW AND ADD THAT TO OUR CERTIFIED TAXABLE, WE WOULD BE AT ABOUT $545 MILLION FOR, UM, PROPERTY VALUES FOR SETTING OUR TAX RATE.
UM, BASED ON WHAT WE SAW LAST YEAR, AND THINKING THAT MOST OF THAT SEVEN AND A HALF MILLION IS PROBABLY COMMERCIAL, THEY MAY WIN SOME OF THEIR APPEALS.
UM, I'M GONNA PROPOSE TO BE ON THE CONSERVATIVE SIDE TO USE JUST THE CERTIFIED TAXABLE FOR OUR PROPERTY VALUES, SETTING OUR TAX RATE.
SO LOOKING AT THE FIVE 37 MILLION, WHICH IS STILL SIGNIFICANT INCREASE OVER LAST YEAR.
UM, SO LAST YEAR THE BUDGET THAT WE SET FOR BASED ON PROPERTY TAX WAS ABOUT 3.9 MILLION.
AS OF RIGHT NOW, WE ARE UNDER THAT AND IT'S KIND OF BASED UPON THAT, UH, THOSE APPEALS BEING, UM, ONE, WE'RE AT ABOUT 87,000 UNDER BUDGET.
UM, IN TERMS OF THE VALUE OF NEW IMPROVEMENTS, THE NUMBER FROM LAST YEAR AND THIS YEAR IS VERY COMPARABLE.
SO MOVING FORWARD, UH, SO THESE ARE THE TAX
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RATES THAT THE CAD HAS GIVEN US.UM, THE CERTIFIED NUMBERS WE HAVE THE, OUR CURRENT TAX RATE OF 0.79961.
THE NNR, THE NO NEW REVENUE IS 0.79, JUST SLIGHTLY BELOW THE VOTER APPROVAL RATE.
AND THIS IS WHERE THIS, UH, UNUSED INCREMENT RATE FROM ACTUALLY 2021 AND 2023 COME INTO PLAY.
THAT, UH, GIVES US A VOTER APPROVAL RATE OF ALMOST, UH, 0.84 TO A LITTLE MORE THAN THAT THREE POINT A 5%.
AND THEN THE DI MINIMIS IS 0.88.
AND THE MIDDLE COLUMN IS LOOKING AT, WELL, WHAT WOULD OUR TAX LEVY BE IF WE USED THE CERTIFIED TAXABLE NUMBER, THAT $537 MILLION? UM, YOU CAN SEE WITH THE CURRENT TAX RATE OR, UH, LEVY WOULD, AND ASSUMING A 97% COLLECTION, AND THAT SEEMS REASONABLE IF WE USE THE CERTIFIED TAXABLE.
I'M HOPING THAT SOME OF THE APPEAL WON'T
UH, SOME MONEY FROM THE, EVERYTHING WILL NOT BE, UH, APPEALED, BUT MAYBE WE'LL GET A LITTLE BIT OF THAT.
SEVEN AND A HALF, UH, WOULD BE ABOUT $4.1 MILLION.
THAT WOULD CURRENTLY PUT US ABOUT 65,000 OVER BUDGET AT THE, UH, VOTER APPROVAL RATE.
UH, THE COLLECTION WOULD BE 4,375,000 AND YOU'D BE 269,000 OVER BUDGET OVER THE BUDGET THAT WE DISCUSSED A COUPLE WEEKS AGO.
ANY QUESTIONS AT THIS POINT? EVERYBODY'S TRACKING.
UM, HERE'S SOME PROPERTY TAXES FOR THE HOMESTEADS.
SO THIS YEAR'S AVERAGE HOMESTEAD VALUE AND MEADOWS PLACE IS 286, ALMOST $287,000.
IT'S ABOUT $20,000 OVER LAST YEAR.
UM, AND I, AND THEN I'VE GOT VARIOUS, UH, UM, PROPERTY VALUES THERE AND WHAT THE, UH, TAX RATE, UH, OUR TAXES WOULD BE FOR THE HOMESTEAD.
SO AT THE CURRENT, UM, RATE OF 0.79961, YOU'RE LOOKING AT 1835.
FOR THE AVERAGE HOMESTEAD AT THE VA R IT'S 1925.
THAT'S A $90 INCREASE OVER A YEAR, OR $7 AND 48 CENTS PER MONTH.
AND THEN YOU CAN SEE THE NUMBERS AT OTHER PROPERTY VALUES.
ANNA MARIA, ONE THING WE ALWAYS LIKE TO SAY ON THIS SLIDE IS THAT THIS IS LOOKING AT AN AVERAGE HOMESTEAD VALUE.
AS YOU KNOW, EVERY HOUSE IS DIFFERENT.
SO THE REALITY IS IT'S GONNA DEPEND ON WHAT YOUR, YOUR HOUSE VALUED DID FROM LAST YEAR TO THIS YEAR.
ALL THIS IS, IS JUST A SIMPLE AVERAGE.
SO THAT $90 OR THAT $7 AND 48 CENTS IS GONNA VARY BASED ON WHAT YOUR HOUSE DID LAST YEAR INTO THIS YEAR.
AND A REMINDER ABOUT THE PROPERTY TAX EXEMPTIONS THAT THE CITY HAS, UH, HOMESTEAD EXEMPTION IS 20% OF PROPERTY VALUE.
CURRENTLY, THERE ARE 1,247 HOMES THAT CLAIM THE HOMESTEAD EXEMPTION.
UH, THAT MEANS ABOUT 57,000 IS THE EXEMPTION.
UM, WHAT ARE THE TOTAL NUMBER OF HOMES? ABOUT 1500.
1550 IS WHAT WE KIND OF HAVE FOR TRASH PICKUP.
UM, THE OVER 65 EXEMPTION IS AT 30,000.
THE OVER 65, UM, NUMBER THAT WE HAVE IN THE CITY IS 554 PROPERTIES, AND THAT IS ABOUT 44% OF THOSE HOMESTEADS IS OVER SIX HAVE THE OVER 65 EXEMPTION.
UH, THE TAX SAVINGS ON THAT 30,000 IS ABOUT $240 AT THE CURRENT TAX RATE.
UM, AND I KNOW THE QUESTION ALWAYS COMES UP IS, UH, YOU KNOW, WHAT WILL IT FOR EVERY FI UH, WHAT HAPPENS IF WE INCREASE THE EXEMPTION TAX SAVING FOR EVERY 5,000 TO THE HOMEOWNER WOULD BE ABOUT $40 TO THE CITY.
IT WOULD BE COSTING THE CITY A REVENUE LOSS OF ABOUT 22,000 AT THE CURRENT TAX RATE.
JUST JUST TO CLARIFY, IF WE RAISE THE HOMESTEAD EXEMPTION FROM 30 TO 40, IT WOULD COST THE CITY ABOUT $44,200? CORRECT.
NOW, I WILL ADD TO THAT, THAT AT THIS MOMENT IN TIME, WE CAN'T CHANGE THE HOMESTEAD EXEMPTION.
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WE HAVE TO DO IT BEFORE APRIL FOR THE CAD TO TAKE EFFECT FOR THE NEXT PROPERTY TAX.I REMEMBER A FEW MONTHS AGO WE DID THAT ORDINANCE AND WE SENT IT TO THE COUNTY, UM, WHENEVER THAT WAS, BUT YEAH.
YEAH, ON APRIL OR MARCH, APRIL, RIGHT WHEN WE REDEFINED, THEY DO ASK US WHAT ALL THE ASSUMPTIONS WERE.
YEAH, THEY DO ASK US ANNUALLY FOR THE UPDATES.
SO ANY CHANGES HAVE TO BE MADE BY APRIL OF NEXT YEAR TO BE IN EFFECT FOR THE FOLLOWING JANUARY.
OH, SO SAID THIS IS ALL THOSE, UM, UH, NUMBERS ABOUT WHERE OUR BUDGET WOULD BE WAS BASED ON THE BUDGET THAT WAS PRESENTED A COUPLE OF MONTHS AGO, OR WEEKS AGO.
I WISH IT WAS MONTHS, BUT WEEKS, UM, SINCE THEN, THERE HAVE BEEN A COUPLE OF, UM, THOUGHTS THAT WE, UH, MAYBE CHANGES THAT WE SHOULD MAKE TO THAT PROPOSED BUDGET, WHICH OF COURSE NEXT WEEK WE'LL BE TALKING ABOUT THE BUDGET.
BUT THIS DOES IMPACT THE TAX RATE DISCUSSION, UH, LICENSE AND PERMITS REVENUE.
I WAS CONCERNED THAT WE WERE DOWN THIS YEAR AND IT DOES LOOK LIKE WE WILL BE DOWN BY THE END OF THE YEAR.
WE'LL BE PROBABLY ABOUT 25,000 UNDER BUDGET.
BUDGET WAS 125,000, PROBABLY COME IN ABOUT A HUNDRED THOUSAND.
SO WITH THAT IN MIND, I'D KIND OF LIKE TO SEE THE REVENUE NUMBER FOR LICENSE AND PERMITS BE DECREASED.
UM, I'M GONNA SUGGEST 15,000 MIGHT BE, YOU KNOW, KIND OF A MIDDLE GROUND.
WOULDN'T THAT ALSO REDUCE OUR COST TO OUR BUILDING OFFICIAL AND EVERYTHING AS WELL, BECAUSE THEY WOULD NOT BE DOING AS MANY INSPECTIONS? NO, WE PLAY A FLAT RATE MONTHLY.
UH, AND THEN THE OTHER TWO ITEMS ARE, UH, UNDER PUBLIC WORKS, UH, LOOKING TO INCREASE THE CITY HALL MAINTENANCE AND REPAIR BUDGET BY ABOUT 20,000.
AND THAT IS ACTUALLY TO BE ABLE TO, UH, FUND THE, UH, REPLACEMENT, UM, UH, OF THE CANOPY FRONT.
IT'S THE CANOPY THAT WE TALKED TO YOU GUYS ABOUT RECENTLY.
SO I THINK WE CAN BUILD IT INTO THE BUDGET NEXT YEAR IF WE INCREASE THE, UH, THE BUDGET A LITTLE BIT.
AND THEN THE OTHER IS THE STREET REPAIR TO LOOK AT PUTTING A LITTLE BIT MORE MONEY IN THERE BECAUSE THERE IS QUITE A BIT OF STREET REPAIR WORK THAT'S STILL OUTSTANDING AND CAN BE DONE.
UH, WE CAN'T PUT IT IN ROAD FEE.
WE'RE KIND OF TIED, BUT, UH, STREET REPAIR WOULD BUY ANOTHER PANEL, MAYBE OR TWO.
UM, FORTUNATELY JOE SALVIA HAS NOT HIT US WITH A RATE INCREASE, BUT IT IS IN HIS CONTRACT THAT HE COULD, UM, INCREASE HIS RATES.
BUT, UM, SO THAT WOULD MAKE A TOTAL DIFFERENCE OF ABOUT 60,000 INTO THE BUDGET OR INTO THE, YEAH.
SO INSTEAD OF A POSITIVE OF, IF WE GO BACK TO THOSE LINES HERE, THAT 65,000, UM, ON THE CURRENT TAX RATE, UH, 65 IN THE GREEN, IT'D BE LIKE 5,000.
SO THAT'S, IS EVERYBODY TRACKING WITH THAT? SO BASICALLY WE WANNA MAKE SOME ADJUSTMENTS TO THE BUDGET THAT WE PROPOSE.
THAT WOULD BE ABOUT $60,000, UH, IN THE OPPOSITE DIRECTION.
BUT AT THE CURRENT TAX RATE, YOUR GREEN WILL BE 65,000.
SO IF WE MAKE ALL THOSE CHANGES TO THE BUDGET, THEN YOU'RE LOOKING AT ABOUT A $5,000 GREEN NUMBER.
DOES THAT MAKE SENSE? MM-HMM,
AND I ACTUALLY THINK THAT'S MIGHT BE ABOUT ALL I HAVE.
THE LAST SLIDE I ACTUALLY HAVE IS HOMESTEAD VALUES AND TAXES SINCE, UM, 2019 AND, UH, BRINGING IN 2019 BECAUSE 2020 FISCAL YEAR 2020, WE DID BUMP THE HOMESTEAD EXEMPTION FROM 13 TO 20%.
BUT IN THIS SLIDE YOU CAN SEE THE, UH, CHANGE IN THE HOMESTEAD VALUE.
UH, IN 2019 IT WAS 182,000, ALMOST 183,000, AND WE'RE ALMOST UP A WHOLE A HUNDRED THOUSAND IN THE, THE SIX YEARS, SEVEN YEARS.
UH, TAX RATE WENT FROM 0.832 AND WE'RE AT 0.79961, I BELIEVE.
YOU WANNA GO BACK UP TO THAT PREVIOUS SLIDE? WHICH PREVIOUS SLIDE WOULD YOU LIKE TO GO TO THIS ONE? SO THAT'S A GOOD SUMMARY, COUNSEL, OF THE DECISION THAT Y'ALL WILL NEED TO MAKE TONIGHT.
ESSENTIALLY, THIS IS AGAIN, THE PROPOSED TAX RATE THAT YOU'RE ADOPTING.
UH, AS WE'VE PREACHED BEFORE, WHEN YOU ADOPT THE PROPOSED RATE, YOU CAN GO LOWER THAN THAT WHEN YOU ADOPT THE RATE OFFICIALLY, BUT YOU CANNOT GO HIGHER THAN THAT RATE.
AND SO TONIGHT'S RATE WILL EITHER BE THAT RATE
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OR LOWER THAN THAT RATE.DO YOU WANT US TO DISCUSS AND DECIDE NOW THIS IS DISCUSSION, THIS IS THE TIME TO DISCUSS AND ADOPT? YEAH.
ONE OF, ONE OF THE THINGS I HAD ASKED, AND IT'S ON THE NEXT PAGE IN YOUR PACKET, IS, UM, UTILITY, CIP, UNFUNDED AND GENERAL FUND AND GENERAL FUND UNFUNDED.
AND THOSE TWO, ALONG WITH, UM, THE LACK OF RESERVES FOR THE U UH, UTILITY FUND.
I THINK, UH, WHEN I CALCULATED IT, AND THIS IS FROM A PREVIOUS REPORT, WE MAY BE ABOUT THE SAME, BUT WE WERE SHORT 731,000 FOR OUR UTILITY RESERVES, UH, BASED ON HAVING ABOUT A $1.6 MILLION 10 MONTH RESERVE.
UH, WE, WE, WE REALLY HIT THAT RESERVE HARD LAST YEAR WITH ALL THE WATER LEAKS.
AND THEN WITH ALL THE, UH, IMPROVEMENTS WE'VE MOVED TO CAPITAL, UH, BETWEEN THE WATER PLANTS, THE STREETS, AND THE, UH, FIXES.
WE TAPPED A LOT OF THAT MONEY LAST YEAR.
SO FOR ME, UM, BEING SHORT 700,000 THERE AND HAVING, I, I HAVEN'T ADDED IT UP 'CAUSE I DIDN'T HAVE IT BEFORE THE MEETING, BUT IT'S, IT'S QUITE A BIT, EIGHT TO $10 MILLION OF UNFUNDED CIP OVER THE NEXT SEVEN YEARS THAT'S ON UTILITY, UH, ON THE UTILITY SIDE.
AND SO FOR ME, THERE'S A LOT OF UNFUNDED, UM, THINGS THAT WE HAVE IN OUR BUDGET AND INCLUDING SETTING UP THE RESERVE.
SO I'D ASK FOR THAT BECAUSE I THINK WE NEED TO LOOK AT, UH, ADJUSTING OUR TAX RATE TO COVER SOME OF THAT.
NOW I WILL, SO I'VE BROUGHT UP THE UTILITY, CIP UNFUNDED, AND THIS IS BASED ON THE CIP THAT WAS ADOPTED OR UTILITY FOR THE NEXT 12 YEARS.
UM, WHAT THIS DOES NOT SHOW IS THE INFRASTRUCTURE, UTILITY INFRASTRUCTURE FEE THAT WE HAVE PUT IN, WHICH IS ABOUT 190,000.
SO THE, THE NUMBERS YOU SEE, IF YOU, YOU KNOW, GOING OUT ABOUT FIVE YEARS, BECAUSE I DON'T THINK YOU WANNA BUILD THAT FUND UP BEFORE YOU START SPENDING IT.
PROBABLY IN 2029 YOU'LL BE ABLE TO START, YOU KNOW, MAYBE SPENDING THE ONE 90 OR 300,000, WHATEVER.
SO THOSE NUMBERS WILL, YOU KNOW, HELP A LITTLE BIT WHEN YOU MOVE OUT A FEW YEARS.
BUT, UM, SO DAVE, ARE YOU THINKING ABOUT THE VAR OR ARE YOU THINKING ABOUT THE DI MINIMIS BOTH
I MEAN, I REALLY DO THINK WE HAVE THAT.
WHEN I, I WENT BACK AND HAD YOUR NUMBERS, RICK, FROM WHAT IT COSTS TO BORROW MONEY.
AND WE'RE MUCH BETTER OFF PAYING A LITTLE BIT NOW IN EXTRA AND NOT HAVING TO MAKE THAT INTEREST TO ANOTHER BANK AND BORROW.
BUT IF WE DON'T START FUNDING SOME OF THE THINGS THAT WE KNOW WE'RE GONNA NEED, THAT'S THE ONLY OPTION WE'LL HAVE IS TO BORROW.
AND THEN WE'RE GONNA PAY A LOT MORE.
SO TO ME IT'S PRUDENT TO TAKE A LITTLE BIT, A LITTLE BIT MORE NOW, UH, AND WHEN I LOOKED AT IT PER, PER HOUSEHOLD, JUST ON THE BAR, I THINK THAT WAS A SLIDE IF YOU WANT TO GO BACK TO IT.
OH, IT'S THE, YEAH, I THINK IT'S THE AVERAGE.
OH, YOU WANT THE HOMESTEAD? YEAH.
WELL IT, IT BASICALLY, YEAH, THIS ONE HAS THEM PROPERTY TAXES.
IT'S, THAT'S, THAT'S IF, IF WE GO WITH THE DIFFERENT HOUSE HOUSE VALUES.
SO ANNA MARIA, THE, ON A $10 MILLION BORROW AT FOUR 4% OR WHATEVER IT WAS.
WHAT WAS OUR YEARLY PAYMENT? WAS IT SEVEN 50? I THINK THAT SOUNDS ABOUT RIGHT.
SO IF WE WENT TO DE MINIMIS AND PUT AN EXTRA $506,000 IN, IT'S ACTUALLY LESS THAN IF WE BORROWED THE MONEY.
IF I THINK WHAT I SAID LAST TIME IS IF WE BORROWED 20 MILLION, IT WAS TAKES US TO WAS A BUCK 20.
UM, AND SO, YOU KNOW, WHAT WE COULD DO IS PROPOSE THE DI MINIMIS FOR THE ADVERTISING AND THEN HAVE ANOTHER PUBLIC MEETING FOR THE CITIZENS TO COME IN HERE AND TALK TO US AND JUST ASK, LOOK HOW, HOW MUCH ARE YOU WILLING TO GIVE TO IMPROVE THE STREETS, IMPROVE THE INFRASTRUCTURE, IF ANY, AND THEN WE CAN, WE DON'T ADJUST THE ACTUAL BUDGET.
WE'VE PROPOSED ALL THE EXTRA IS GONNA GO TO CAPITAL.
AND AS OF RIGHT NOW, WE'LL PROBABLY BID PHASE TWO OF DORRANCE IN SEPTEMBER.
I THINK WE ADVERTISE IN AUGUST, OPEN IN SEPTEMBER AS THE PROPOSED
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SCHEDULE.AND ONCE WE'RE DONE WITH PHASE TWO, WHICH WAS OXFORD WHATEVER TO THE DOG PARK, IT'S GONNA TAKE US FOUR YEARS BEFORE WE CAN DO THE NEXT BLOCK AT OUR CURRENT SAVINGS RATE.
THIS WOULD REDUCE THAT IN HALF OR ALLOW US TO PICK UP OTHER INFRASTRUCTURE PROJECTS THAT ARE NEEDED.
NONE OF US WANT TO PAY MORE TAXES.
THE QUESTION IS HOW FAST DO WE WANT THE STREETS REPAIRED? HOW FAST DO WE WANT THE, THE WATER LINES REPAIRED? AND WE'RE GONNA HAVE TO MAKE THAT CHOICE.
SO I DO HAVE ONE SLIDE HERE AND THAT'S FOR THE GENERAL FUND.
AND IT IS DIFFERENT THAN WHAT YOU HAVE IN THE PACKAGE BECAUSE I REALIZED THERE WAS A NUMBER THAT WAS MISSING IN THERE.
AND THAT IS ACTUALLY THE 2027 NUMBER.
THE BIG BAR ON 2027 THAT WAS PUT IN THE, THE CIP FOR DORRANCE PHASE THREE.
SO YOU SEE THE BIG TALL ONES THAT'S FOR THE UNFUNDED ARE THE UNFUNDED AS OF RIGHT NOW FOR THE, THE STREETS.
SO WE KIND OF PUT THEM OUT ABOUT FIVE YEARS APART IN ORDER TO PUT SOME, YOU KNOW, SAVE SOME MONEY.
BUT WE HAVE NO IDEA WHAT IT'S REALLY TRULY GONNA COST WHEN YOU GET OUT ANOTHER TWO OR THREE YEARS, FIVE YEARS.
BUT THE 12 YEAR AVERAGE THERE IS ABOUT 755,000 PER YEAR UNFUNDED.
SO I'M WILLING TO SUPPORT UP TO THE DE MINIMIS FOR THE ADVERTISING RATE AND THEN WE WILL LISTEN TO WHAT THE CITIZENS WOULD LIKE TO SEE SUPPORT THAT ALSO.
I HAVE TO TAKE AN INDIVIDUAL VOTE ON THIS.
SOMEBODY NEEDS TO ACTUALLY MAKE THE MOTION TO ACCEPT THE, WELL IS THERE ANYONE ELSE THAT WANTS TO WEIGH IN BEFORE WE MAKE A MOTION? OH, I'LL THROW SOMETHING OUT.
'CAUSE I, AT FIRST I WASN'T IN FAVOR OF GOING ABOVE 0.7, NINE NINE.
PART OF THAT IS BECAUSE, UM, YOU KNOW, WE'VE, WE'VE HAD THE CIP FOR THE FIRST TIME AND I FEEL LIKE WE'VE HAD ENOUGH TIME TO GIVE OURSELVES A PAT ON THE BACK FOR GETTING A-A-C-I-P IN PLACE FOR THE FIRST TIME.
BUT HOW DO WE FUND IT? THAT'S, UH, AND SO I'M THANKFUL FOR DAVID FOR KIND OF BEING SOME NEW BLOOD TO, UH, BRING THAT TO OUR ATTENTION.
AND RICK, YOU ALWAYS WANNA SPEND MORE.
SO
UM, SO WE, WE HAVE TO DO SOMETHING.
UH, WE CAN'T KICK THIS CAN DOWN THE ROAD.
IT, IT GOT, YEAH, I MEAN, YOU CAN SAY IT GOT KICKED FOR A WHILE, WHO KNOWS? UH, BUT WE KNOW WHAT NEEDS TO HAPPEN.
WE HAVE A PLAN IN PLACE, GOTTA PAY FOR IT.
I DON'T, I DON'T THINK I WANT TO GO TO, TO DE MINIMIS, BUT, WELL, AND, AND I'M NOT SAYING THAT THAT'S WHAT WE ADOPT.
BUT IF WE ADVERTISE THAT WE CAN HAVE THE FULL DISCUSSION, I'M, WE CAN GO DOWN, I'M FINE ADVERTISING IT, BUT I, I PROBABLY WON'T SUPPORT THAT BIG OF A INCREASE, BUT UNDERSTOOD.
I WILL ABSOLUTELY ADVERTISE THAT.
AND, AND FOR, WE KNOW THAT WE HAVE THE HIGHEST TAX RATE OF ANY CITY IN FORT BEND COUNTY.
WE ALSO DON'T HAVE AN HOA, UM, I KNOW PEOPLE IN RIVERSTONE AND SIENNA THAT THEIR HOA IS, THEIR HOA DUES ARE MORE THAN MY, MY CITY TAXES.
12, 1200 TO 1500 IS KIND OF THE AVERAGE FOR A MASTER PLAN COMMUNITY NOW.
AND, AND THAT DOESN'T INCLUDE THE MUD OR THE LID THAT THEY ALSO HAVE, WHICH WE DON'T, THANKFULLY.
UM, I, I CAN MAKE, I COULD GO WITH THE, THE DI MINIMIS.
UH, NOT TO SAY THAT THAT IS NECESSARILY WHAT I WOULD END UP ON, BUT, UH, I'M OKAY WITH THAT BEING A STARTING POINT.
HOPEFULLY THAT BRINGS OUT MORE PEOPLE FOR MORE DISCUSSION TO BE HONEST.
UM, BECAUSE IT, IT REALLY IS A, A HUGE CONCERN THAT WE NEED TO ADDRESS.
UM, WE ARE JUST GOING, UM, WE, WE SEE THE NUMBERS, WE SEE WHAT WE'RE GONNA NEED IN THE FUTURE, AND IT WILL NOT BE FUNDED IF WE DON'T START NOW.
SO, UM, I'D AT LEAST LIKE TO START THE CONVERSATION ABOUT IT.
AND JUST SO THAT WE'RE CLEAR, IF IT'S THE DE MINIMIS, EVEN THOUGH IT'S OVER THE THREE AND A HALF BECAUSE WE'RE UNDER 30,000, IT DOES NOT REQUIRE A VOTE FROM THE CITIZENS.
[00:25:02]
AND, AND WE WANT TO HAVE THAT AS PART OF THE DISCUSSION WITH THE CITIZENS BECAUSE IF WE THINK WE'RE GONNA DRAW A PETITION THAT WOULD FORCE US INTO A TAX VOTE, I THINK IF THE, IF IT FAILS THE VOTE, THEN WE GO TO THE NO NEW REVENUE.WELL, WE, WE NEED, I THINK YOU DO GO BACK TO THE NO NEW REVENUE.
WE NEED TO VERIFY THAT BEFORE WE GET TO THE VOTING MEETING SO THAT COUNCIL UNDERSTANDS THAT IF WE GO ABOVE THE, THE PETITION RATE, WE COULD END UP WITH A NO NEW REVENUE AND HAVE TO CUT THE BUDGET AT SOME POINT MIDYEAR.
I MEAN, EVEN AT THE NO NEW REVENUE RATE, IT LOOKS LIKE THE, YOU'RE ONLY IN THE RED BY WHAT, ROUGHLY? 15 GRAND? SOMETHING LIKE THAT.
SO IT'S, IT'S EASILY, EASILY, WELL THAT'S 45 NOW WITH YOUR $60,000 ADJUSTMENT, RIGHT? YEAH.
I THINK WE'D HAVE TO FORGET THAT
BUT, UH, BASICALLY WHAT IT SHOWS YOU IS, IS THAT, SEE IF ANNA MARIA AND I ARE TELEPATHICALLY, THERE WE GO.
YEAH, EXACTLY WHERE I WANTED TO GO.
UM, EVEN AT THE, UH, THE CURRENT, IF YOU STICK TO THE CURRENT RATE THAT 0.7 9 9 6 10, WHICH IS WHERE WE'RE AT NOW, YOU'LL BE 65 IN THE GREEN.
WE COULD MAKE THE REVENUE OR THE ADJUSTMENTS ON THE BUDGET, AND YOU'D BE ABOUT 5,000 IN THE GREEN.
IF YOU WENT VR YOU'D BE 2 69, TAKE OUT THE 60, YOU'D BE ABOUT 209.
AND THEN OF COURSE THERE'S THE DE MINIMUS.
SO THE 60 IS WHAT WE'RE SUGGESTING AFTER LOOKING AT SOME TRENDS, UM, IN THE LAST COUPLE OF WEEKS, PARTICULARLY ON THE BUILDING PERMIT REVENUE SIDE, WHICH IS PRETTY SOFT.
UM, BUT IN, IN THREE OF THOSE FOUR SCENARIOS, THE BALANCE, THE BUDGET IS STILL BALANCED, UM, WITH THE RATE THAT YOU WOULD PICK.
JUST TO ADD ON TO WHAT RICK STATED EARLIER, THE, THE REASON THAT I'M LOOKING AT THE, THE VAR OR THE DI MINIMIS RATE IS NOT BECAUSE OF THE CURRENT NEXT BUDGET.
THE NEXT BUDGET LOOKS PRETTY WELL BALANCED.
THE STAFF DID A GREAT JOB OF BALANCING AND TWEAKING AND CUTTING WHERE THEY COULD TO KEEP US BALANCED WITH BASICALLY THE SAME RATE.
WHAT I'M TALKING ABOUT HERE IS HOW DO WE PAY FOR THE THINGS THAT ARE HAPPENING IN A 40 TO 50-YEAR-OLD CITY, UH, IN A SMART WAY AND GET AHEAD OF IT INSTEAD OF GET BEHIND IT.
IF WE GET BEHIND IT, IT'S GONNA, IT'S GONNA PUT A LOT OF PEOPLE UNDER A MUCH HARDER, MUCH MORE EXPENSIVE PROPOSITION THAN TRYING TO PLAN NOW FOR WHAT WE KNOW IS COMING IN THE NEXT SEVERAL YEARS, WE'VE ALREADY SEEN IT HAPPEN.
AND IF WE DON'T GET AHEAD OF IT, I THINK IT'S GONNA COST EVERYBODY A LOT MORE MONEY.
SO I'M, THAT'S, THAT'S WHY I'M SUPPORTING US AT LEAST LOOKING AT THE, UH, THE, THE VAR RATE OR THE DE MINIMUS RATE.
AND THE PAYMENTS WILL STILL BE LESS THAN IF WE BORROWED MONEY.
THE TAX PAYMENTS
WHEN I GOT HERE A FEW YEARS AGO, IT WAS 3 96 MM-HMM.
SO THERE'S BEEN QUITE A DIFFERENCE IN CERTIFIED TAXABLE, BUT IT STILL MEANS THAT WE DON'T HAVE A WHOLE LOT ON THE GROUND TO BORROW AGAINST.
UM, AND THAT'S THE CHALLENGE THAT WE'VE ALWAYS HAD IS THAT A PENNY DOESN'T GO VERY FAR WITH 537 MILLION MM-HMM.
I'M THE OLD GUY READY TO GET OFF
DO I HAVE SPECIFIC LANGUAGE I'VE GOTTA USE? YOU HAVE TO CALL A MOTION SO YOU CAN, UM, MAKE A MOTION SETTING THE PROPOSED TAX RATE AT THE NUMBER YOU SUGGEST PER A HUNDRED THOUSAND DOLLARS AND SETTING AUGUST 26TH AT 6:30 PM FOR OUR PUBLIC HEARINGS AND DATE FOR ADOPTING THE TAX RATE.
YOU SAID SIX OR 6:30 PM SIX 30.
ANOTHER PUBLIC HEARING ON THE 20TH IS THE PUBLIC HEARING FOR THE ACTUAL BUDGET.
SO I WILL MOVE TO ADOPT A, UM, TAX RATE OF 0.8 8 4 2 0 7 AND HOLD THE PUBLIC HEARING ON AUGUST 26TH AT 6:30 PM HERE AT CITY HALL.
OKAY, NOW I GO MS. UH, BAKER ROLL CALL.
WHAT, WHAT AM I SAYING? I FORGOT I OR YES.
DO I HAVE TO GO TO DO DO STATELY EVEN THOUGH YES.
[00:30:01]
WE ARE MOVING ON TO AGENDA ITEM NUMBER TWO, DISCUSSION AND CONSIDERATION OF RESOLUTION NUMBER 20 24 31 ACCEPTING THE AUDITOR'S ENGAGEMENT LETTER FROM CROW LLP.OUR AUDITOR WAS BOUGHT OUT AND WE'RE SIGNING WITH A NEW COMPANY.
DO I HAVE A MOTION? MOVE TO APPROVE.
AGENDA ITEM NUMBER THREE, DISCUSSION AND CONSIDERATION OF RESOLUTION NUMBER 20 24 32 AUTHORIZING NTS PUMPS, MOTORS, AND CONTROLS TO REPAIR BLOWER NUMBER THREE AT THE CITY'S WASTEWATER TREATMENT PLANT.
AND THE AMOUNT NOT TO EXCEED $36,000.
AND WE'RE TRYING TO GET THAT PAID FOR OUT OF INSURANCE, RIGHT? THIS IS, THIS IS THE BLOWER OVER.
THIS ISN'T THE MOTOR THAT GOT BLOWN DURING THE HURRICANE.
BUT TO ANSWER THAT OTHER QUESTION, YES.
AGENDA ITEM NUMBER FOUR, DISCUSSION AND CONSIDERATION OF RESOLUTION NUMBER 24 33 AMENDING THE CITY'S PERSONNEL POLICY REGARDING EMERGENCY PAY AND HOLIDAYS WORKED.
DO I HAVE A MOTION OR DO YOU WANT TO DISCUSS WE APPROVED THIS LAST TIME.
WAS THAT JUST THE RECOMMENDATION OR IS THIS, THESE ARE A FEW TWEAKS THAT STAFF WANTS TO BRING TO YOU.
UM, SO PROBABLY OUGHT TO ITEMIZE 'EM OUT.
SO THIS, UM, CAME TO LIGHT AFTER WE WENT THROUGH HURRICANE BARREL.
UM, ONE OF THE MAIN CHANGES IS, UM, EXEMPT STAFF WHEN THEY ARE IN THE EOC, UM, TRANSFER OVER TO A HOURLY RATE.
AND SO THEY GET PAID AN HOURLY RATE FOR THE WHOLE TIME THEY'RE WORKING, BUT ANYTHING THAT FALLS IN THEIR NORMAL DAY JUST AS NORMAL PAY, ANY HOURLY STAFF GETS PAID TIME AND A HALF.
SO WHAT WE'RE ASKING IS THAT EXEMPT STAFF, SO THAT WOULD BE YOUR DIRECTORS THAT ARE REQUIRED TO WORK DURING AN EVENT, WOULD ALSO GET PAID AT AN, UH, TIME AND A HALF RATE, SAME AS THE HOURLY STAFF.
UM, SO THAT WAS ONE OF THE BIG CHANGES.
UM, THE OTHER IS THAT, UM, DURING BARREL WE HAD TO BRING STAFF IN ON SATURDAY TO START PREPARING FOR THE STORM.
AND SO WE DON'T, WE DON'T REALLY HAVE A PAY POLICY FOR THOSE THAT COME IN TO PREPARE.
SO WE'RE REQUESTING ANYBODY CALLED IN TO PREPARE FOR A STORM OUTSIDE OF THEIR REGULAR SCHEDULED HOURS WOULD ALSO BE PAID AT TIME AND A HALF.
UM, AND THEN I THINK THAT'S BASICALLY THE CHANGES WE'RE ASKING.
WE'RE JUST CLARIFYING THAT MEALS ARE PAID FOR WHEN WE'RE ACTIVATED FOR AN EVENT THAT'S CLARIFYING FOR FEMA THAT STAFF'S MEALS ARE PAID FOR.
I JUST WANNA MAKE SURE I HIT ALL THE EMERGENCY STUFF.
SO THAT'S IT FOR THE EMERGENCIES.
AND THEN THE LAST ONE WE HAVE IS HOLIDAY PAY.
ANY HOURLY STAFF REQUIRED TO COME IN ON A HOLIDAY GETS PAID DOUBLE TIME AND A HALF AN EXEMPT STAFF MEMBER THAT'S REQUESTED TO COME IN A HOLIDAY GETS NO COMPENSATION.
SO WHAT WE'RE REQUESTING IS IF AN EXEMPT STAFF IS REQUIRED TO COME INTO WORK ON A HOLIDAY, THEY JUST ACCRUE AN EXTRA PERSONAL DAY TO BE USED AT A LATER DATE.
IT'S NOT VERY MANY EMPLOYEES REALLY.
WE CALL THIS THE JULY 4TH RULE IS REALLY WHAT THIS IS.
FOR THOSE THAT HAVE TO WORK ON JULY 4TH WHO ARE EXEMPT, AND THAT'S ONLY A SMALL HANDFUL OF EMPLOYEES, BUT THEY'RE NOT GETTING COMPENSATED ANY EXTRA FOR THAT WORK.
AND SO THIS WOULD, UH, THIS, IT'S SIMILAR TO WHAT WE DO ALREADY FOR PEOPLE WHOSE REGULAR DAY OFF FALLS ON A HOLIDAY, WHEN THAT OCCURS, THEY ACCRUE A PERSONAL DAY ON GOOD FRIDAY, DAY AFTER THANKSGIVING.
THOSE KINDS OF, THOSE KINDS OF DAYS.
THIS WOULD BE TREATED IDENTICAL.
ANNA MARIA, THE CHANGES ON THE EMERGENCY PAY THAT FALLS WITHIN THE FEMA GUIDELINES WHERE IT WOULD STILL BE REIMBURSABLE OR NOT WELL CURRENT AS OF TODAY.
SO WE, UH, I WAS READING UP AND THERE WAS SOME, UH, APPEAL LETTERS FROM FEMA THAT BASIC, WELL, I'M GONNA ADDRESS THE MEALS BECAUSE MEALS WERE DENIED ON WITH SOME CLAIMANTS ON THE FREEZE WHEN THEY HAD THE FREEZE AND, YOU KNOW, OTHER HURRICANE EVENTS.
AND WE SAID, WELL, THAT'S NOT GOOD.
WE DEFINITELY WANNA MAKE SURE THAT MEALS ARE COVERED.
IF YOUR, IF YOUR POLICY DOESN'T ALLOW FOR IT, THEN THEY WILL DENY YOU.
[00:35:01]
CORRECT.'CAUSE IT'S NOT FOLLOWING YOUR POLICY.
SO IF IT'S INCLUDED, BUT I WHAT I, THE QUESTION I'M ASKING IS, IF WE PUT THIS IN THE POLICY AND WE PAY IT, IT STILL FALLS WITHIN WHAT THEY WOULD NORMALLY REIMBURSE, CORRECT? I BELIEVE SO.
UNTIL WE TEST UN UNTIL YOU SUBMIT THAT'S RIGHT.
YOU, UNTIL WE TEST IT, WE CAN'T BE SURE.
BUT YES, WE'RE ALL FAMILIAR WITH FEMA THEORY, BUT WE ARE ALL RIGHT, THANK YOU.
WE ACCEPT THE, UH, POLICY MODIFICATIONS.
ALL THOSE OPPOSED? MOTION CARRIES.
ALL RIGHT, WE'RE TO AGENDA ITEM NUMBER FIVE, DISCUSSION AND CONSIDERATION REGARDING VACATION CARRYOVER FOR STAFF DUE TO HURRICANE BARREL.
UM, THIS ITEM WE CAN VOTE ON IF WE DECIDE TO MAKE A DECISION ABOUT IT.
UM, BUT AS OF RIGHT NOW, I THINK, NICK, ARE YOU GONNA COVER THIS ONE? THIS IS, WE DID THIS A FEW YEARS AGO, UH, FOR COVID AND SO STAFF WAS ASKING ABOUT THIS.
I THOUGHT IT'D BE APPROPRIATE TO BRING IT TO COUNCIL.
UH, ANYTIME WE HAVE AN EVENT LIKE THIS, ESPECIALLY THIS LATE IN THE YEAR, UH, WE DO HAVE THAT ISSUE WHERE THERE MIGHT BE SOME UNUSED VACATION.
WE DON'T WANT THERE TO BE A GHOST TOWN IN SEPTEMBER.
SO THIS IS AN OPPORTUNITY TO HAVE A ONE TIME CARRY OVER OF A TIME OF YOUR, OF A PERIOD OF OR AMOUNT OF VACATION OF YOUR CHOICE, UH, THAT WOULD CARRY OVER INTO FISCAL YEAR 25.
AND WHAT'S THE REASON WE DON'T ALLOW CARRY OVER UNDER OUR NORMAL CONDITION? IS IT JUST SO WE ENCOURAGE PEOPLE TO TAKE THEIR TIME OFF? THAT IS A GREAT QUESTION AND STAFF WOULD LOVE TO, UH, TO EXPLORE THAT WITH COUNCIL, UM,
AND SO, UH, FOR ME, FOR EXAMPLE, I GET TWO WEEKS, UH, OKAY.
IF I DON'T USE ANY OF THOSE TWO WEEKS, WHETHER IT BE ALL TWO OR JUST ONE DAY COME OCTOBER ONE, I LOSE THAT.
UH, THERE ARE CITIES THAT DO HAVE CARRYOVER OF CERTAIN AMOUNT OF VACATION TIME.
A LOT OF TIMES THE WAY THEY DO THAT IS THEY CAP THE AMOUNT OF VACATION TIME ANY EMPLOYEE CAN HAVE DESPITE HOW MUCH YOU ACCRUE.
UH, WE'RE NOT THERE, WE HAVEN'T DONE THAT, ALTHOUGH IT'S CERTAINLY IS SOMETHING WE'D LIKE TO TALK TO COUNSEL ABOUT.
BUT AT THIS TIME, THE ITEM WOULD BE SIMPLY FOR A ONE TIME CARRYOVER DUE TO THE STORM SO THAT WE CAN GET THROUGH THIS.
UM, AND WE DIDN'T, SO WE DID THIS, I CHECKED, WE DID THIS LAST, UH, DURING COVID, BELIEVE IT OR NOT, WE DID A ONE TIME, AND I THINK IT WAS A WEEK AT THAT TIME OF CARRYOVER INTO THE NEXT FISCAL YEAR AS A RESULT OF THAT.
HOW MUCH CARRYOVER IS BEING REQUESTED ON THIS ONE? I'M GONNA LET, I'M GONNA LET YOU GUYS DO THE OPENING VOLLEY ON THAT.
SO AT THE COUNTY, I CAN ACTUALLY CARRY OVER 160 HOURS AND I CAN JUST CONTINUE TO ROLL THAT FORWARD.
AND WHEN, WHEN I RETIRE LEAVE, I CAN JUST GET A LUMP SUM CHECK FOR IT OR I CAN TAKE MY TIME AND GO IN ON MY VERY LAST DAY.
A LOT OF STAFF DO THAT BECAUSE THEY CONTINUE TO ACCRUE VACATION TIME WHILE THEY'RE SITTING AT HOME
UM, SO IT'S A WAY TO GET AN EXTRA DAY OR TWO OF PAID TIME.
UM, YOU KNOW, I UNDERSTAND WHY WE WOULD WANT TO ENCOURAGE OUR STAFF TO TAKE THEIR TIME OFF.
HOWEVER THINGS HAPPEN CA VACATIONS GET CANCELED.
I'M NOT SURE WHY WE DON'T ALLOW AT LEAST 40 HOURS TO BE CARRIED OVER ONE WEEK AND I'M GOOD WITH 80 CARRY OVER ON A CONTINUOUS BASIS, BUT I'LL OPEN IT UP FOR THE REST OF COUNCIL TO WEIGH IN.
YEAH, I'VE, I'VE ALWAYS HAD CARRY OVER VACATION AND THAT JUST BECAUSE OF THE FACT THAT WE COULDN'T TAKE VACATION IN CERTAIN TIMES OF THE YEAR.
IT WAS LIKE, HEY, THANKSGIVING AND CHRISTMAS, NO VACATION.
AND SO IN ORDER TO AVOID THOSE THINGS, YOU BASICALLY COULD CARRY UP TO, I THINK IT WAS, I THINK IT WAS 160 HOURS IF YOU HAD THAT MANY, UH, PERMANENTLY, UM, IT'D BE A PERSONNEL POLICY CHANGE.
WE'D HAVE TO BRING BACK TO YOU.
WE'D BE HAPPY TO, LEMME TELL YOU.
UM, BUT I GUESS A QUESTION WOULD BE, STAFF HAS TALKED ABOUT THIS A LOT IN BEHIND CLOSED DOORS IN OUR STAFF MEETINGS ABOUT THIS VERY SUBJECT.
AND THERE'S REALLY TWO WAYS YOU CAN DO THIS RIGHT NOW.
GOTTA BE CLOSER TO THE MIC NOW.
RIGHT NOW, THE WAY IT WORKS HERE IS THAT ON OCTOBER ONE YOU GET YOUR FULL ALLOTMENT OF VACATION ON DAY ONE.
SO FOR ME, I GET THE FULL TWO WEEKS ON OCTOBER ONE.
I CAN USE IT THEN, OR I CAN, YOU KNOW, DO IT OVER THE COURSE OF THE YEAR.
THERE ARE SOME CITIES THAT DO IT ON AN ACCRUAL BASIS, PAYCHECK BY CHECK, CHECK.
I DON'T KNOW IF THE COUNTY DOES THAT.
UM, THAT MIGHT BE A MORE APPROPRIATE WAY TO DO IT IF WE DO DO THE CARRY OVER WITH THE MAX CAP.
UM, BUT I AM INTERESTED IN Y'ALL'S FEEDBACK ON WHAT WE SHOULD BRING BACK BECAUSE WE CAN DO BOTH.
WE CAN EITHER HAVE CARRY OVER AND STILL DO A LUMP SUM ON OCTOBER ONE, OR WE
[00:40:01]
COULD SAY YOU EARN 4.62 HOURS OF VACATION PER PAY PERIOD AND YOU'RE CAP IT AT ONE 50 NO MATTER WHERE YOU ARE IN THE YEAR.WHO ADMINISTERS IT NOW? WHO'S THE ONE WHO CHECKS ON IT? YOUR DIRECTOR OF HUMAN RESOURCES? ME
SO IF IT WERE ON AN ACCRUAL BASED ON YOUR START DATE INSTEAD OF THE ANNIVERSARY DATE, AND IS IT, IS IT A FUNCTION THAT YOU COULD ADD TO THE PAYROLL SYSTEM THAT WOULD AUTOMATICALLY ACCRUE AND USE? YEAH, I WOULD HAVE TO GET WITH OUR SOFTWARE PEOPLE TO FIGURE OUT HOW TO DO THE DIFFERENT ACCRUALS.
THAT WAY THEY COULD SEE WHAT THEY HAVE, YOU COULD SEE WHAT THEY HAVE AND YOU COULD APPROVE BASED ON WHAT THAT IS AND LOOK AT WHAT OTHER PEOPLE ARE DOING.
I, THAT'S THE, THAT'S THE ONLY THING IS THAT THE ADMINISTRATIVELY TO ME DOING IT ON AN ACCRUAL BASIS FROM YOUR ANNIVERSARY DATE MAKES SENSE AS LONG AS YOU HAVE A WAY TO MANAGE IT.
AND WHAT WE COULD DO IS DO THE ONE OR THE ONE WEEK FOR THIS FISCAL YEAR AND WE COULD START THAT ACCRUAL SYSTEM FOR THE NEXT FISCAL YEAR TO GIVE THEM TIME TO GET IT SET UP.
UH, SO I KNOW IN THE PAST WE HAD TALKED ABOUT, UM, YOU GUYS DONATING TIME TO OTHER STAFF MEMBERS.
HOW DOES THAT WORK THE WAY THAT YOU'RE CURRENTLY SET UP? YOU JUST, WE, SO WHAT WE CURRENTLY ONLY DO IS DONATE SICK TIME.
AND SO IF A, UH, EMPLOYEE COMES IN THAT'S RIGHT AND STATES THAT THEY NEED SOME ADDITIONAL SICK TIME THAT'S RIGHT.
THEN WE SEND OUT TO ALL STAFF IF ANYONE WANTS TO DONATE.
AND THEN WE HAVE A FORMULA THAT WE USE BASED ON EACH PERSON'S HOURLY RATE.
SO IF SOMEBODY AT A HIGHER RATE DONATES TO SOMEBODY AT A LOWER RATE MM-HMM.
AND IT, IT JUST DEDUCTS FROM YOUR SICK.
AND IF THE PERSON DOESN'T USE ALL THE TIME THAT'S DONATED, IT GOES INTO A POOL.
SO HELP ME REMEMBER RIGHT NOW, THE WAY THE POLICY IS WRITTEN IS IT'S, UM, TWO WEEKS UP TO FIVE YEARS OF SERVICE.
THREE WEEKS FROM FIVE TO LIKE FIVE TO FIVE TO 20.
AND THEN AT 20 YEARS YOU GET FOUR WEEKS.
SO THAT THERE'S A BIG GAP BETWEEN FIVE AND 20 WHERE YOU'RE ONLY GETTING, YOU'RE GETTING THREE, AND THEN ONCE YOU HIT 20, YOU GET FOUR, YOU GET FOUR WEEKS ONLY A VERY SMALL HANDFUL OF PEOPLE THAT GET, AND THAT DOES NOT INCLUDE THE SICK TIME.
SICK, SEPARATE SICK IS ACCRUE DAYS SICK IS ON SICK ACCRUE.
AND THAT GOES UP TO 576 HOURS.
BUT I'LL BE HONEST, I DIDN'T EXPECT THAT WE TALK ABOUT THIS.
SO, UH, I THINK THE CONSENSUS FROM THE COUNCIL IS COME BACK TO US WITH THE, UH, PROPOSAL TO CARRY OVER VACATION.
I DID NOT EXPECT THAT FOR, FOR TONIGHT.
DO WE, DO WE WANT TO MOVE AND VOTE ON A WEEK FOR HURRICANE BARREL TONIGHT? YES.
AND THEN COME BACK WITH A PERSONNEL POLICY CHANGE.
DO I HAVE A MOTION? MOTION MOTION TO APPROVE, UH, MOVING THE 40 HOURS OF PAID TIME OFF FOR, UH, BARREL FOR THIS FISCAL YEAR.
IS THAT GOOD? SECOND MM-HMM,
WE ARE GOING TO, UM, GO INTO, THIS IS WHERE WE RESET.
WE ARE AGENDA ITEM NUMBER SIX IS RECESSING TO A SPECIAL AGENDA.
AND I READ THIS THING, RIGHT? YES.
THE REGULAR SESSION TO CONVENE INTO EXECUTIVE SESSION PURSUANT TO THE TEXAS OPEN MEETINGS ACT, GOVERNMENT CODE SECTION 5 5 1 0.0872 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS.
SO IF YOU ARE NOT A MEMBER OF THE EDC OR COUNCIL, AND YOU'LL BE ASKED TO LEAVE CHAMBER UNTIL WE RECONVENE FROM THE EXECUTIVE SESSION.
UH, WE ARE NOW RECONVENING TO SPECIAL SESSION WITH AGENDA ITEM EIGHT.
DISCUSS AND TAKE APPROPRIATE ACTION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS BUSINESS IN INCENTIVE FOR THE BUSINESS LOCATED AT 1 1 7 2 0 WEST AIRPORT BOULEVARD.
WE ARE, DID YOU WANNA SAY THE, YEAH, I THINK AT THIS POINT I'D LIKE TO MAKE A MOTION THAT, UH, STAFF CONDUCTS, UM, A RECAP OF OUR MEETING WITH OUR CITY ATTORNEY.
COMES UP WITH A INCENTIVE AGREEMENT, UH, THAT MEETS THE REQUIREMENTS OF WHAT WAS DISCUSSED TONIGHT.
DO I HAVE A SECOND KURT SECONDS? IS THERE ANY DISCUSSION? I HAVE A MOTION AND A SECOND.
THIS MEETING STANDS ADJOURNED.